New Account Setup

Boko with a student

Before starting a social media account at Texas State, ask the following questions.

What are your goals? 

Have a clear plan and purpose for an account before you start. Each account should have its own purpose and intended audience. How does the purpose of your Twitter account differ from your Facebook account? Have a clear idea of what you hope to accomplish from having each account.

Could you benefit from a partnership or collaboration with other on-campus account(s)? 

There are dozens of social media accounts listed on our social media directory. Rather than creating a new account, which will require building a following and creating regular content, consider using an existing account. A small number of strong accounts will reach a larger audience than a large number of accounts with few followers. 

For example, if you are wanting to create an account for a specific event that does not occur often, try reaching out to a department-level or college-level account on campus that has an engaged following and already speaks to your targeted audience. 

Do you have the resources to manage your account(s)? 

Running a social media account is a 24/7 job. Be sure that your account administrators are comfortable managing the account after hours. 

Consider long-term sustainability. Student workers are great resources for assisting with account management, but it is necessary to have a full-time faculty or staff member to oversee the long-term management of any social media account you open.

It is recommended to start your social media presence on one network at a time. Creating regular content, engaging with your audience, building your followers, and monitoring requires time and effort. Allocating your resources to one channel will allow you to gauge how much energy your social media accounts will require.

What will you post and how often? 

In order for your account to be successful you will need to post regularly, year-round. In order to stay engaged with your audience, your content should fit the voice of your channel and be relevant to your department.

Social media is a visual medium. Be sure that you have enough time/resources to create visually engaging content. This can be achieved by using photos, videos, graphics, and GIFs. 

How will you evaluate success? 

Be familiar with the analytics provided by each social media platform. The number of “likes” and “followers” can be a misleading metric. Just because you have a large following doesn’t mean your posts are widely seen.

How will you track the number of engaged users? What constitutes success according to your department’s goals?

Procedures After You've Set Up Your Account

To maintain the highest level of security for your new account, we have some recommendations from the IT Assistance Center:

  • The account’s email address must remain tied to a limited-access, shared email address (i.e., a shared mailbox or a distribution list).
  • The account’s credentials must remain stored in LastPass Enterprise.
  • LastPass password sharing features may be used to share credentials to authorized TXST personnel as required. As with other scenarios, the use of multiple LastPass Enterprise Shared Folders is highly recommended in cases where varying levels of access to credentials are required amongst members of a department.
  • Every semester, accounts, password shares, and permissions must be internally reviewed to check for excessive permissions and inappropriate access.
  • Upon a user’s loss of a need to access a given account, their access to the account and associated credentials must be promptly revoked and the credentials changed.
  • In-account permissions and access to credentials via LastPass must be provided in a fashion that fits the model of least privilege.

The password for this account must be:

  • Unique (i.e., not users’ NetID passwords or derivative of other passwords);
  • Randomly generated via LastPass Enterprise;
  • Composed of as many character types as the service supports (i.e. upper-case letters, lower-case letters, numbers, and symbols);
  • Set to at least 15 characters in length;
  • Changed annually or when a user with access to the password loses their need to access the account, whichever comes first.

Remember: Account credentials must not be provided directly to Meltwater, Hootsuite, or other third-party platforms aside from the TXST instance of LastPass Enterprise; in-application permissions and authorization tools must be used to grant access to authorized third parties.